With Casedo, there are different ways to find the information you are looking for, both through searching and best-practice structuring of documents in your Casefile. There are many ways in which you can use ‘Search’ in Casedo for different outcomes.
Using the Search feature, located in the top left corner of Casedo, you can search all the documents in the Index. Type any keywords in the Search box to find any words or phrases in any of your documents.
Results will be highlighted in the document itself, while also showing the results in the top right of the Document View:
NOTE In Casedo, the Search function works by indexing the underlying text in the bundle. This means that the first time a Search is carried out, it can take time. As long as the bundle is not subsequently rearranged, searching for new terms will be very quick. However, if the bundle is rearranged, the bundle will need to be indexed again.
TIP If in a court or similar situation, run a Search before the hearing begins, thus making any subsequent searches very quick.
Other ways to use Search
1. Searching for rare terms:
Search for a rare term such as “beneficiary loan” and tap through the results to find where that’s referred to. This provides an efficient way of searching for a rare term in your document.
2. Jump quickly to a document:
Use this search feature to jump straight to any of the cases referred to in the Casefile. You can easily find all related search terms for your case. Simply type the case name into the search box. This will quickly direct you to the beginning of that decision, or any other cases that have referred to that searched-for case.
3. To find the next instance of a term:
When you are in a document and you want to find a specific place. This feature makes use of the fact that search in Casedo starts in two different places. So let’s say that you are in ‘case A’ and you type in the word ‘discussion’. That will give you some results.
If you press on the up arrow, it will take you to the first result, and you don’t want that. If you want all the results that are within ‘case A’, you can simply type in your word and press enter. This will take you not to the first page, but to the first page this word is mentioned within ‘case A’. Meanwhile you could also either press the down arrow, or simply scroll through your case and look out for the highlighted terms.
Once found, you can choose to add a bookmark to that specific section, so as to have it in your index and not have to search for it again.
4. Help you with reading your case:
For example in ‘case B’, you are only interested in reading the specific part about ‘reasonableness’. You might search the word ‘reasonable’, and as you are searching ‘case B’, you can read it, or you can scan through it until you come across the part of the case where it starts to talk about ‘reasonableness’ by spotting the highlighted term. This allows you to scan easier through it when you are reading a longer case.
NOTE We get asked a lot if you could also add quotation marks around terms to make it specific. Answer is, you can get that effect by using space. For example, let’s say you want to search for the number 12. When you simply write 12 in your search box, you will get 75 results. This will include all the numbers and dates that also includes the number 12, such as “341256” or “120”.
However, if you simply add a space before and after the number 12, you will see that the results shown are decreased. Now you will only get the number which only has 12 in it, now only showing you 3 results.
NOTE Casedo can only search documents that have texts in them. If your document does not have a recognisable text, the computer can’t search that document. To get around that you can use the Optical Character Recognition (OCR) function. You can do that by left click/double click on that document, and press ‘recognise text’. This feature will convert the document to a searchable format. This is very useful but it can take some time.
Lastly, if you prefer to search for the page number. You can’t do that from the normal Search box function. But we have a specific box made just for that. The ‘Go to page’ feature of Casedo allows you to jump to any page you want effectively. The ‘go-to page’ feature is located at the top left of each Document View, but only appears if pagination is enabled.
Let’s say, if you search for page number 12 and enter, it will directly take you to page number 12. This is a dedicated ‘go to page’ function instead of actually searching for those as texts. That works even if you have inserted pages, or AB pagination, so now you can search for B14,, and that will take you straight to the page B14.
5. Using the table of contents
When you mark-up your Casefile, through highlighting, putting comments and bookmarks, as well as linking between pages. The table of contents reflect that and allow you to navigate easier through your Casefile. It lists all of your mark-ups and summarises it in your table of contents. You can choose to use this feature for the whole of your Casefile, or simply within folders. Read HERE for more on this.
